Some people like to export a folder, such as Contacts, to a separate backup. In Outlook 98 or Outlook 2000 in Internet Mail Only mode, right-click on Outlook Today or the top level of any other set of folders and then choose Properties. In Outlook 97 and Outlook 98 or Outlook 2000 in Corporate/Workgroup mode, check the properties for Personal Folders in Tools | Services (or Tools | Account Settings) to determine the exact location on your system. If you are not connecting to Microsoft Exchange Server, all your Microsoft Outlook data is stored in one or more Personal Folders (.pst) files. Outlook- This file does not need to be backed up, Outlook will create a new copy. Outlook 2003 Safe and Blocked senders lists Junk and Adult Senders lists (Outlook 20) Send/Receive group settings (Outlook 2002 and later) Navigation bar customizations (Outlook 2003) Nicknames for AutoComplete (Outlook 2002/2003) Rules Wizard rules (Outlook 2000 and earlier versions) MSN's Outlook Connector folders (MSN accounts set up prior to 1/2005) Outlook (default, can be moved to anywhere on the system) Offline folders used by Exchange server, MSN's Outlook connector, and MOOL. Note: Storing Personal Folders on a network file share is not recommended and may cause corruption and data loss. Use %appdata% \Microsoft\Outlook or %localappdata%\ Microsoft\Outlook shortcuts. Outlook 2007 File Locations has more information on the files stored in the Local and Roaming subfolders. Tip: Type or paste these lines in Windows Explorer address bar to open the folders: To access the folder holding the toolbar, VBA, rules, and nickname files, paste: %USERPROFILE%\Application Data\Microsoft\Outlook To see the message store files, paste: %USERPROFILE%\Local Settings\Application Data\Microsoft\Outlookīeginning with Vista, the appdata folders move to C:\Users\username\AppData for data storage, with the Local and Roaming subfolders. See How to move the IMAP personal folder (*.pst) for the proper way to move IMAP and Internet Subscription folders.Īll other Outlook configuration files are stored in C:\Documents and Settings\ \Application Data\Microsoft\Outlook and cannot be moved. When using modern Windows versions, Outlook stores *.pst, *.ost, *.msnpst, *.pab, *.oab, and extend.dat in C:\Documents and Settings\ \Local Settings\Application Data\Microsoft\Outlook. Under Outlook, most files will be in a subfolder under the Application Data folder on your system, though the exact location of the Application Data folder can vary. You may need to change Windows File Explorer options to Show hidden files and folders. Where do you find these files? You can always start by using your operating system's Search or Find command to locate the particular file types. Personal Address Book | Other Files | Accounts | Tools | Notes | More Information Outlook 2003 File Locations Outlook 2003 File Locations | Personal Folders Files | Offline Folders File pab files, but you would need to copy the. If you dual-boot, use the same profiles in each operating system. See How to move the IMAP personal folder (*.pst) for the proper way to move IMAP and Internet Subscription folders. See Moving Outlook to a New Computer for the steps needed to move Outlook files to a new computer. Then use Tools | Services (or Tools | Accounts) to point the Personal Folders and Personal Address Book services to the files that you've copied. If you have Outlook profiles, name them the same on both machines, so you can use the same. These files are also the ones that you'd want to copy back and forth between machines if you need to use the same information at the office and at home, for example. Below we provide a chart of Outlook 2000/2002/2003 file locations, followed by notes on particular files and where they might be found in earlier versions. To back up, simply exit Outlook, then copy the files you want to back up. There is no backup process built into Outlook. Backup and dual-booting between Windows versions all involve using the same files.
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